Instruction and Class Use
Seminar rooms:
A seminar room and press room is available for faculty and classes engaged in course work and research projects based upon Bancroft Library materials.
Faculty members must reserve the use of these rooms for individual or weekly class meetings. The Bancroft Library cannot guarantee the availability of a room without a reservation.
 Make a seminar room reservation
Request Bancroft Library materials for a seminar
Guidelines for using materials in seminar rooms
Check-in procedures for instructors and participants
Seminar room reservations
To arrange a date and time for a seminar, please contact The Bancroft Library Administrative Services Office, at least one week before the date of the seminar.
If you leave a telephone or email message, Bancroft staff will confirm the availability of the room requested within 24 hours. Please do not assume that a request is confirmed without a telephone or electronic mail confirmation.
Request Bancroft Library materials for a seminar
In order to reserve Bancroft Library materials for classes, please contact Circulation Supervisor Iris Donovan (idonovan@library.berkeley.edu). Please provide the following information:
- Instructor name
- Course number/Group name
- Name of room reserved
- All dates and times for which the materials are needed
- Call number of item(s)
- Title of item(s)
- Time after which materials may be returned to the stacks or,
for extended holds, what date may they be discharged
All requests for materials should be done at least 1 week prior to the seminar.
Please limit the number of items to be used in a single class to minimize deterioration of the collections.
Guidelines for using materials in seminar rooms
The faculty leader of each class assumes responsibility for the safety and preservation of research materials. All individuals participating should be aware of these guidelines:
- Food or drink should never be taken into seminar rooms; hands should be washed prior to handling materials during the seminar.
- Backpacks and containers are not permitted in seminar rooms.
- The use of pens is not permitted in seminar rooms.
- All materials examined at seminars should be handled with great care. Manuscripts should not be removed from their folders and should be kept in order within their folders. "Shot bags" (special weights used to hold books open) will be provided upon request. Nothing else should be placed on books to prop volumes open.
- Large books and manuscripts as well as books with weak or damaged bindings should always be placed on a book stand or book cradle for viewing. Material should be handled as little as possible. Seminar participants should be instructed to gather around the object, which should be placed on a book stand to minimize handling.
- For special handling considerations, consult the Reference Desk.
Check-in procedures for instructors and participants
Seminar instructors:
The instructor should retrieve the room key and daily roster sheet for
participants from the Registration Desk.
Seminar participants:
All seminar participants should sign in on a daily roster sheet supplied by
the instructor.
After the seminar:
Material should be left in the seminar room at the end of class, the room
left locked, windows closed and shades drawn. Please inform staff at the
Registration Desk when the seminar is finished, and whether any material
left behind needs to be consulted at a subsequent class meeting or placed
on class hold. Unless otherwise notified, all materials will be re-shelved.
Please return room key and daily roster sheet to Registration Desk.
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