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The Duplication Service Unit will provide very limited services during the closure period due to the inaccessibility of our collections. Please contact the relevant staff member or bancref@library.berkeley.edu for further details.

For more information on our move back to the newly retrofitted Doe Annex, please visit Construction News.

Introduction Copyright Notice Policies/Procedures Services/Fees Online Forms Staff Guidelines

Services and Fees

Photocopy Services and Fees
Photographic Services and Fees

Photocopy Services and Fees

Onsite services
Offsite services
Interlibrary loan
Microfilm loans

Onsite Services

Although the collections of The Bancroft library do not circulate, the Duplication Services Unit produces photocopies and photographic reproductions for researchers in the Heller Reading Room, as well as for those who cannot visit the library.

Photocopies for on-site requestors are provided at the following rates:

• Note: Use of ledger-sized paper is generally limited to photocopies of maps or other large, single-sheet items; it cannot be used to allow two-pages-per ledger-size paper copying of large volumes.
• Extremely large or complex manuscript orders may be subject to an Additional Labor Fee of $10 per hour, to be determined in consultation with the Duplication Services Unit staff.
• If copies are to be mailed to the requestor, postage and handling fees are charged, as follows:

Offsite Services

Photocopies requested by mail or through Interlibrary Loan are subject to a service fee of $15, which covers the costs of retrieval, copying and postage from a maximum of three bibliographic citations, as follows:

• 1-50 copies from individually cataloged printed works. Additional copies are 35¢ each.
• 1-25 copies from manuscript materials. Additional copies are 70¢ each.
• 1-20 reader-printer copies. Requests for more than 20 copies require a Copyflo order (please see Photographic Services and Fees: Copyflo) for the entire bibliographic entity.
• 1-20 ledger-sized copies from individually cataloged printed works, with additional copies at $1.00 each.
• 1-10 ledger-sized copies from manuscript materials, with additional copies at $1.50 each.
• Fees for photographic services are detailed elsewhere; please see Photographic Services and Fees.

Note: Because a signature is required on all orders, requests for photoduplication cannot be taken over the phone. Please write to:

• Lee Anne Kolker, if the request involves photocopies or Inter-library Loan.
• Lorna Kirwan, if the request involves original book microfilming, duplicate microfilm, paper copies from microfilm, copy photography, or digital photography.
• David Kessler, if the request involves original microfilming from manuscript collections.

If you are unsure about whom to write, or have a more general reference inquiry, address your letter to Susan Snyder, Head of Public Services.

All outside requests for photocopies require prepayment. You will be sent an invoice or estimate for microfilming, and an order form if required. The signed order form must be returned with payment before an order can be processed.

Interlibrary Loan

Although The Bancroft Library is a non-circulating facility, we do receive requests through Interlibrary Loan offices. The following services are provided:

• Photocopies are provided under the fee scheduled outline above for mail requests. However, 1-50 photocopies from printed materials are provided without charge to requestors from all University of California campuses and all California state universities. For all other institutions, The Bancroft Library will provide an estimate of cost which must be approved and returned before photocopies can be produced. Estimates for requests submittted on ALA forms are sent directly to the requestor.
• Requests for photocopies from manuscript collections must be accompanied by a signed "Mail Use" form, which is to be returned with payment to The Bancroft Library.

Microfilm Loans

Positive microfilim may be loaned if The Bancroft Library holds a master negative. Microfilm is loaned under the following restrictions:

• University of California campus, California state universities, member institutions of the Research Libraries Group, and all California public libraries may borrow up to four reels of microfilm without charge.
• Private California research libraries may borrow up to four reels of microfilm for a $10 fee.
• University of college libraries outside of California may borrow up to four reels of microfilm for a $20 fee.
• We do not loan to public libraries outside of California.

All mailing and billing for microfilm loans is handled by Interlibrary Borrowing Services in the Main Library (Doe).

Photographic Services and Fees

Available formats
Ordering process
Payment
Delivery
Copyright and publication

The Bancroft Library collaborates with Library Photographic Service (LPS) to fill photographic reproduction requests. LPS is located in Room 20 of Doe Library. Only inquiries regarding pick-up or shipment of orders should be directed to LPS at (510) 642-3885 between 10 am - 1 pm, Monday through Friday. All other inquiries about current, completed, or future orders should be addressed to the Bancroft Library Duplication Services Unit.

LightJet® Prints
Black and white as well as color LightJet® prints are made from digital scans. If a digital scan does not already exist of the desired image, there is an additional charge of $30 to scan the original material. Glossy prints are supplied unless a matte finish is specifically requested. Prints in the following sizes are available:

Note: 8" x 10" prints general provide optimum quality and tonality.

Digital Scans
LPS offers 24-bit TIFF, RGB formatted digital image files at a size of approximately 100 MB. The resolution of these digital images is 600ppi at 8x10 inches. The fee for a digital scan created from original material is $30. The fee for a digital scan created from an existing image file is $15. There is an additional charge of $10 for the cd-rom or email.

Microfilm
Duplicate microfilm is produced from pre-existing negative microfilm, and is priced at $45 per reel (regardless of the number of exposures on the particular reel).

For new filming, the requestor must pay for the production of negative microfilm, but will receive positive film for use; the negative film is retained by The Bancroft Library. Most printed materials are filmed at two printed pages per exposure, but larger volumes may be filmed at one page per exposure. Tabloid-sized newspapers can usually be filmed at two pages per exposure, and standard newspaper formats at one page per exposure. Some unbound manuscript materials may be filmed at two pages per exposure. (All questions regarding the mode of filming will be taken into account in the preparation of a microfilm estimate.) Each microfilm order requires one reel and box set for every 750 exposures. Landcases require special handling, and are charged at a higher rate. Extremely time-consuming microfilm projects (such as very brittle newspapers or letterpress books) are charged at the special handling rate.

Copyflo
The term "Copyflo" actually refers to the production of paper copies from microfilm on a continuous-feed reader-printer, but is used to distinguish between outsourced full-reel paper copy production, and the onsite production of paper copies on manual reader-printers. Copyflo orders can only be accepted for an entire reel of microfilm, or for an entire bibliographic entity, if the reel contains several discrete items. Each frame of the original film is copied onto a paper sheet of 8.5" x 11" (40¢ per frame) or 11" x 17" (50¢ per frame) with a $45 minimum cost.

Process
Preparation of an order for transmittal to the Library Photographic Service may take one to three working days. Please give a daytime phone number where you may be contacted if problems arise in preparation. LPS completes most orders for photographic duplication within three weeks of receipt from The Bancroft Library. Digital orders are usually completed within ten business days. Copyflo requires four to six weeks. Exceptionally large or difficult orders may take longer.

Payment
Most orders must be prepaid. Acceptable forms of payment are:

• Cash (for onsite orders; it is not advisable to mail cash)
• Check (payable to the UC Regents)
• Interdepartmental charge, Intercampus charge
• Printed purchase order from an established business or institution
• Credit card (Visa, Mastercard, American Express, Discover)

Tax
The 8.75% California sales tax is levied on all Library Photographic Service orders except:

• those shipped to an address outside California
• those paid by IOC, ICC, or recharge account
• those accompanied by a state-issued resale number
• those that involve loans of negatives or transparancies
• those generated by the Federal government

Delivery
Completed orders may be picked up at the Library Photographic Service between 10 am - 1 pm, Monday through Friday. Orders to be shipped within the U.S. are sent via FedEx Ground. Unless otherwise requested. Most international deliveries are made by FedEx.

Note: Large orders are Copyflo, more than 12 photographic prints, or more than 8 reels of microfilm.

Copyright and Publication
Photographic reproductions are supplied for reference purposes only. Neither The Bancroft Library nor the Library Photographic Service is responsible for the misuse of copyrighted material. Permission to publish photographic material must be applied for in writing (contact the Head of Public Services, Susan Snyder), and use fees may be charged; however, permission to publish does not constitute a copyright clearance. Permission to publish other materials from The Bancroft Library must be obtained in writing from the Head of Public Services, Susan Snyder.