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The Bancroft Library now allows personal cameras to be used in the Reading Room. There will be a $10 charge per day. Please refer to the Personal Camera Use page for further info on the Library's policies.


Duplication Services Unit

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Guidelines

Manuscript materials
Printed materials
Large format materials
Architectural drawings


Photocopying Manuscript Materials

What may be copied?
What may not be copied?
How to order
Fees

What May Be Copied?
All materials subject to photocopying must be physically sound, of reasonable size, and not permanently bound. If you are unsure about an item, consult with a Reference Librarian before filling out an order form. Printed materials found in manuscript collections follow the same criteria for other printed materials, but are charged at manuscript rates.

What May Not Be Copied?
Generally speaking, the following items may not be photocopied:

  • Permanently bound materials, other than printed items.
  • Entire files or collections. Such requests will be reviewed by the appropriate curator. If it is determined that photocopying is not permitted, a microfilm estimate will be prepared within three weeks.
  • Material which has already been microfilmed. (PDFs may be made in person with the microfilm scanning machine.) Duplicate positive microfilm may be purchased at a cost of $45.00 per reel, or obtained through Interlibrary Loan.
  • Oral histories produced by persons or institutions not affiliated with UC Berkeley. Up to 25% (100 pages maximum) of a Regional Oral History Office or Sierra Club History Project oral history may be photocopied.
  • Photographs. (Exceptions may be made only by the Pictorial Curator, Jack von Euw or the Pictorial Archivist, James Eason).
  • Copies of material not owned by The Bancroft Library (i.e., photocopies or other reproductions of material owned by other institutions or parties).
  • Scrapbooks.
  • Letterpress books
  • Land cases. (Landcase maps, however, may be photocopied if size and condition permit.)

How Do I Place An Order?

  • Use a sky blue order form, available at the Reference Desk.
  • Use one form for each container (box, carton, portfolio, etc.).
  • Your name and address must appear on every order form, even if you are picking up your photocopies. For mail orders, write out the full shipping address very clearly. Make sure you sign and date the back of each form.
  • Determine the number of copies to be ordered. Most manuscript materials will be photocopied at one page per photocopy. Half-sheets may be combined on one page if they are all from one location. Index cards may be copied at three per page. Large, single-sheet items may require 11"x17" paper. Printed materials follow the same criteria outlined on the other side of this sheet.
  • Fill in the complete call number (including box, carton and folder numbers where applicable), a brief description of the item, the numbers of the pages you want copied, and the TOTAL number of copies ordered. For example: "Letter from T. Waters, 3/4/45, all seven pages (7 copies), or "Memo, 11/17/92, pp. 1, 4, 5-7 (5 copies)." Be sure to count the backs of double-sided letters and documents.
  • Submit the item(s) and order form(s) to the Reference Librarian, who will calculate the amount owed. Additional charges or refunds will be handled when the copies are picked up, or by check or invoice if the copies are to be mailed.

NOTE: If you are planning an extended research visit, or intend to place a large number of photocopy orders, please check with the Reference Librarian or Duplication Services staff as soon as possible to see if any special arrangements need to be made. This is especially important if you must have copies mailed to you.

Photocopy Fees:

  • 8.5" x 11" or 8.5" x 14" copies from manuscript materials: 60¢ per page.
  • Ledger sized paper (11" x 17"): $1.50 per page.
  • All maps are charged at manuscript rates.
  • All other items including bound oral histories are charged at the printed materials rate.


Photocopying Printed Materials

What may be copied?
What may not be copied?
How to order
Fees

What May Be Copied?
All materials subject to photocopying must be physically sound, of manageable size and weight, with flexible bindings. If you are unsure about an item, consult with a Reference Librarian before filling out an order form. We will copy:

  • Entire pamphlets of 32 pages or less.
  • Up to 25% of a book, with a maximum of 100 pages per book.
  • Up to 50% of an unbound pamphlet of 33 pages or more, with a maximum of 50 pages.
  • Oral histories produced by the Regional Oral History Office or the Sierra Club History Project.

What May Not Be Copied?
Generally speaking, the following items may not be photocopied:

  • Material available elsewhere in the UC Berkeley Library system.
  • Material which has already been microfilmed. (PDFs may be made in person with the microfilm scanning machine.)
  • Paperbound books or pamphlets which have been perfect-bound (single sheets glued into the spine, rather than sewn signatures).
  • Gaylord-bound items (items taped and stapled into board covers by the library).
  • Items printed before 1750, or with VAULT or TYP as part of the call number. (Exceptions may be made only by the Rare Books Curator).
  • Bound pamphlets, especially when the items are of disparate sizes. Bound periodicals are generally acceptable for photocopying.
  • Scrapbooks.
  • Letterpress books.
  • Foldouts of unusual size, fragility or complexity. (Generally, a page that folds out in one direction is acceptable, but pages that fold out in more than one direction cannot be photocopied.)
  • Flat items which exceed 36" in height or width.
  • Photographs. (exceptions may be made only by the Pictorial Curator, Jack von Euw or the Pictorial Archivist, James Eason).

How Do I Place An Order?

  • Use a tan order form, available at the Reference Desk.
  • Use one form for each item.
  • Your name and address must appear on every order form, even if you are picking up your photocopies. For mail orders, write out the full shipping address very clearly.
  • Determine whether the item can be photocopied at one or two pages per photocopy:
    • If the item opens easily and the print area can easily be contained within the margins of 8.5" x 11" or 8.5" x 14" paper, photocopying will be done at two pages per copy. (We will reduce up to 10% if necessary. Please check the "Reduction O.K." box on the form.)
    • If the page size is greater than 9" high, or if a double-page spread exceeds 15", photocopying will be done at one page per copy.
    • 11" x 17" paper is available for maps and single-sheet items only.
  • Fill in the complete call number, brief title, the numbers of the pages you want copied, and the TOTAL number of copies ordered. For example: "pp. 13-19 (5 copies)."
  • Submit the item(s) and order form(s) to the Reference Librarian, who will calculate the amount owed. Additional charges or refunds will be handled when the copies are picked up, or by check or invoice if the copies are to be mailed.

NOTE: If you are planning an extended research visit, or intend to place a large number of photocopy orders, please check with the Reference Librarian or Duplication Services staff as soon as possible to see if any special arrangements need to be made. This is especially important if you must have copies mailed to you.

Photocopy Fees

  • 8.5" x 11" or 8.5" x 14" copies from printed materials: 30¢ per page.
  • Ledger sized paper (11" x 17"): $1.00 per page.
  • All maps are charged at manuscript rates.


Large Format Materials and Architectural Drawings

Only photographic or contact printing processes using a vacuum frame will be used to reproduce architectural drawings, regardless of the medium of the original.

The Bancroft Library will contract with an outside vendor of its choice for services not available in-house (see below).

Unless the entire order can be processed in-house, through Bancroft's own photocopying services (for very small drawings) and/or the Digital Imaging and Preservation Microfilm Labs, it will be handled by the outside vendor. Orders will not be split between services available through the Digital Imaging and Preservation Microfilm Labs and those which would have to be contracted out to an outside vendor.

Orders submitted to an outside vendor are subject to fees in addition to the actual costs of reproduction. These charges include a service fee (25% of cost of reproduction) and applicable taxes and shipping charges.

The Bancroft Library will bill the requestor directly for charges and fees. Pre-payment in full, or of a down payment as determined by the Library (purchase orders may be accepted) may be required before orders will be processed.

Parties requesting duplication of drawings should be aware that considerable preparation time may be required by Bancroft staff before an order is actually ready to be sent for duplication. The Library staff will make every effort to process such requests as soon as possible. However, requestors should be prepared for a delay between the time a request is received by the Library and the time they receive the requested copies.

Processes Available In-House

  • Standard photocopying (see Photocopy Services and Fees) is available at the discretion of the appropriate curator, depending on size and condition of original. The maximum size of the original to be copied is 24" x 36", if condition permits. Originals under 11" x 17" may generally be photocopied. The maximum size single copy available is 11" x 17". (Larger items may be copied in sections, but no more than four such sections per item.) The reduction cabability of the photocopy machine is limited.
  • Photographic copies. Consult Photographic Services and Fees for current charges.
  • Regular photographic prints.
  • Microfilm. In general, originals larger than 3' x 4' are filmed in sections.
  • PDFs from microfilm. Microfilm scanners are available for public use in The Bancroft Library.

Processes Available Through Outside Vendors

  • Photographic reproductions: Copies from digital scans can be the same size as the original drawing, or reduced, and are printed onto paper or mylar, as requested. Costs include cost of creating the digital scan and the material onto which the image is subsequently printed.
  • Sepia or Blackline duplicates: Direct duplicates (i.e., there is no intervening photographic negative process) using a vacuum frame can be printed onto paper or mylar, as requested. Copies produced are generally the same size as the original drawing. (Size limitations may apply).
  • Color plot reproductions of nearly any size.


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