File Naming Conventions

If you are using WGDB, the workorder process will generate image names for you. Please see the user manual for more information.

If, instead, you are using an in-house filenaming scheme, please stay with alphanumeric characters, avoiding spaces and other special characters. Image filenames also MUST be unique across your Digital Scriptorium images.

If you are not using DS-Access at all (but are submitting bibliographic metadata in another format, e.g. encoded prose), you will need to suppy a 5-column Excel spreadsheet that mimicks the fields of tblLink3:

  1. image ID number or filename

  2. shelfmark of manuscript

  3. folio number of the image (note: the folio number may be "Binding")

  4. caption (this is not required and may be left blank

  5. sequence number (this begins afresh at "1" for each manuscript; it establishes the order in which the images for any given manuscript should be displayed, e.g. batching photographs of the binding together at the beginning or at the end of the sequence; placing a detail immediately after the full shot of a page).

If the images are to be mounted and served from the UC Berkeley Library'sserver, related images are to be placed in a folder named by item number [e.g. CU1001, CU1001a, CU1001b, CU1001c are all placed in a folder named 'CU1001']. The folders are then burned onto cds, and the cds sent to the UC Berkeley Library for loading.

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